Project Management A Rostering System For RALS Free Sample

Question: Describe about the Project Management for A Rostering System for RALS. Answer: Part 1 Project Name / Team / Description Project Name: Riverina Agriculture and Lifestyle Show Rostering System Project Start Date October 12, 2016 Team Member Contact Details Thomas Anderson (02) 6528 2365; thomas.anderson@virtucon.net; Cooper Graham (02) 2514 6985; cooper.graham@globex.net; Sebastian Martin (02) 5474 2698; sebastian.martin@virtucon.net; Zara Smith (02) 2111 3658; zara.smith@virtucon.net; Alexander Brown (02) 2588 0021; alexander.brown@virtucon.net; Charlotte Watson (02) 1211 8874; charlotte.watson@virtucon.net; Project overview: The Riverina Agriculture and Lifestyle Show Rostering System Project project aims at the development of the automated computerized system that will assist the Globex in easy monitoring and management of the volunteers participating in RALS. Project Description: Riverina Agriculture and Lifestyle Show is being organized every year by the Globex Corporation for demonstrating and appreciating the achievements of agricultural lifestyle and farmers. The success of the show significantly depends on the volunteers. With the passing years, the increase in the number of the volunteers have made it difficult to manage and monitor them manually. Globex has requested for the development of computer based rostering system for easy communication and coordination with the volunteers participating in RALS. Globes has reached out to Virtucon for managing the development of the Rostering System. the new developed system will be able to store information and allocated task to the volunteers. Team Charter Skills and Knowledge Inventory Name Role Skills and Knowledge Thomas Anderson Project Manager Communication; Leadership; Negotiation; Team Management; Risk Management, Organization Cooper Graham Business Analyst Marketing; Conceptual modeling; Change Management; Analytical Skills, Technical Knowledge; Persuasion, Negotiation; Decision Making Skills; Sebastian Martin Developer Problem Solving Skills; Technical Knowledge; interpersonal Skills; Business Knowledge; Zara Smith Coder Analytical Skills; Optimized Coding; Smart Programming; Error rectification skills; Alexander Brown Tester Logical Thinking Skills; Analytical Skills; Subject Knowledge; Business Savvy; Charlotte Watson Designer Creativity; Understanding Customer Needs; Graphical Knowledge; Roles and Responsibility Name Roles Responsibilities Thomas Anderson Project Manager Application of the appropriate standard for managing the project; Developing, maintaining the project deliverables, plan and schedule; Identifying and managing the risks involved; Allocating and monitoring resources and directing the development; Cooper Graham Business Analyst Evaluates the need and requirement of Globex; Provides data visualization; Analyzing the business case of RALS; Organizing the requirements; Sebastian Martin Developer Coordinating with the project manager; Reviewing the existing operations at RALS; Developing a prototype system for rostering; Prepares the working module of rostering system; Zara Smith Coder Determines the feasibility the developed rostering system; Execute the rostering system development life cycle; Codes the programming logic in the RALS rostering system; Alexander Brown Tester Monitor and evaluate the programming logic meets the business needs of Globex; Logs and execute system test on rostering system; Identifying the success criteria of the RALS rostering system; Charlotte Watson Designer Develops easy user interface of the rostering system; Implement the graphical interface of the system; Team Communication Team Member Meeting Times Location Ways of communication Information Documented/ Stored Thomas Anderson (Project Manager) 9am to 6pm Virtucon Office Face-to-face meeting; email; Virtucon database; documented on paper; Cooper Graham (Business Analyst) 9am to 6pm Virtucon Office Face-to-face meeting; email; phone; Virtucon database; documented on paper; Sebastian Martin (Developer) 9am to 6pm Virtucon Office Face-to-face meeting; email; phone; Virtucon database; documented on paper; Zara Smith (Coder) 9am to 6pm Virtucon Office email; phone; Virtucon database; Alexander Brown (Tester) 9am to 6pm Virtucon Office email; phone; Virtucon database; Charlotte Watson (Designer) 9am to 6pm Virtucon Office email; phone; Virtucon database; Team Rules and Expectations Positive Experience of team work: Working in a project groups helps in sub-diving the task and brainstorming different ideas for completing the undertaken project with efficiency and in time. Negative Experience of Team work: The conflict of ideas and beliefs affects the project progress. The entire project falls behind if any team member fails to deliver assigned task. Team goal: The significant goal of the project team is to deliver the project with optimum standard, financial cost, less time and including all the customer needs. Team values: The team values like teamwork, honesty, mutual sharing and commitment to work is essential for the development of the project. Team Value Statement: Honesty, understanding, sharing, commitment and team work is the goal to success for meeting the project deliverables. Code of Ethics: the project team need to be reliable with the other team member. The project team should maintain fiduciary for evaluating the business needs and delivering the product to the clients. Rules and Exception: All the team members need to report to the project manager for any change of scope or delay of work. All the team members are responsible for notifying other members and project manager in case of any issue or problems in the development of the project. Signatures Name Signature Date Thomas Anderson Thomas Anderson October 12, 2016 Cooper Graham Cooper Graham October 12, 2016 Sebastian Martin Sebastian Martin October 12, 2016 Zara Smith Zara Smith October 12, 2016 Alexander Brown Alexander Brown October 12, 2016 Charlotte Watson Charlotte Watson October 12, 2016 Part 2 Learning Cycles Phase Time Role Communication Mode Engagement Phase Project Planning Time Scribe, Organizer Face-to-face meeting, emails, phone Exploration Phase Project Planning Time Organizer emails, phone Explanation Phase During the development of the project Organizer Face-to-face meeting, emails, phone Extension Phase During risk management phase Scribe Face-to-face meeting, emails Evaluation Phase During verification of requirement Scribe Face-to-face meeting, emails Part 3 Stakeholders Identification Thomas Anderson (Project Manager) Cooper Graham (Business Analyst) Sebastian Martin (Developer) Zara Smith (Coder) Alexander Brown (Tester) Charlotte Watson (Designer) Globex Representative Communication Plan Who What Why When How Thomas Anderson (Project Manager) Issues, changes and modification regarding project schedule, cost or overall rostering system project; Monitoring, managing and rescheduling the project, budget during each phase of RALS rostering system development; Anytime Email, phone, face-to-face meeting; written and verbal communication; Cooper Graham (Business Analyst) Business requirement and client satisfaction; To implement and modify the business needs and requirements of Globex; Anytime Email, phone, face-to-face meeting; written and verbal communication; Sebastian Martin (Developer) Issues regarding the development phase of the project; To identify and mitigate the problems in the development phase; Once a week Email, phone, written and verbal communication; Zara Smith (Coder) Issues with the coding of the program and functionality of the system; To identify the problem in the developed logic of the rostering system Whenever required Email, face-to-face meeting; written and verbal communication; Alexander Brown (Tester) Problems with the functionality of the system To identify the test case and implement new user requirements; Twice a week written and verbal communication; Charlotte Watson (Designer) Issue in the user interface of the developed RALS rostering system; For evaluating and determining the changes required to modify the system; Whenever required Email, face-to-face meeting; Globex Representative Change and modification in requirements Discussing and acknowledging any modification required for the rostering system; Once a week Email, face-to-face meeting; Part 4 Project Closure Project Name: Riverina Agriculture and Lifestyle Show Rostering System Project Project Number: VIR56X12 Project Manager: Thomas Anderson Acceptance factor Check if Completed Person Responsible 1. Project goals met project manager 2. Implemented Change Management Plan project manager 3. Project developed within Cost, budget and time project manager 4. The functional requirement of the of the rostering system were implemented; project manager, developer 5. Technical requirements were verified Coder; designer 6. The developed system met the business requirement of Globex; business analyst 7. All the test cases were evaluated properly; Tester; designer 8. Risk identification and management plan was implemented; tester 9. Agreement of Globex were licensed business analyst 10. Security mechanism implemented developer 11. Recovery and backup plan implemented coder 12. Customer acceptance of RALS rostering system project manager 13. Sign off project team project manager Project Evaluation Summary: The project aims at developing a cost effacing computerized rostering system for RALS held by Globex. Project Team: The project team include members who were expert in their particular domain and assisted in effective development of the rostering system; Project deliverables: All the deliverable and objective were verified and met during the development of the project; Cost: The development of the rostering system of RALS were developed under minimum budget as allocated by Globex; Schedule: The rostering system for RALS was developed and implemented before November for the next RALS festival; Recommendations: The prototype system developed needs to the verified by the customer in each iteration process; The operational personnel of the customer need to be involved during developing the plan and requirements of the software application; MOV Evaluation Return on Investment For evaluating return on investment the most significant formula that can be used is (Net Benefits/Costs) x 100. The return on investment determines the profitability of the implementation of the computerized rostering system; Productivity The productivity of the developed system is measured by how efficiently and quickly the system is able to allocate task and monitor the volunteers working at RALS; Customer Satisfaction Customer satisfaction is evaluated by verified the business and operations need of Globex being implemented within the developed system; Performance Earned value can be used for evaluating the schedule performance of the project; Part 5 Reflection In this particular project for the development of the computerized rostering system of Riverina Agriculture and Lifestyle Show, I have taken the responsibility for developing an appropriate project management plan. The initiation of the project requires the identification of the business needs, recommended users and operational requirement of the system. for evaluating the business needs, I have thoroughly evaluated the case study of the Riverina Agriculture and Lifestyle Show and operations of the Globex Corporation at RALS. I have developed and documented the business and operational requirements, that has assisted me understanding and identifying the technical need for developing the rostering system. Through the estimation of the requirements, I have developed the appropriate team for developing and conducting the project. as a project manager the significant aim is to deliver the system within provided budget and time by the customer. For this purpose, I have developed a work br eakdown structure of the integrated activities of the project while defining the resources associated at each phase. I have developed the project schedule with the help of Microsoft Project that has provide visualization of the project timeline. Following the project schedule and Gantt chart has assisted in completing the project within allocated time. Furthermore, through the application of Gantt chart, I have assisted the team member in conducting all the modules and activity of the project in detailed manner. The project manager required an effective plan for managing and monitoring every phase of the project. for this reason, I have developed the detailed communication plan that have assisted the team member in acknowledging and having a clear view of how and whom to communicate in time of needs. While development of the first iteration and prototype of the rostering system, the client has made various changes in requirement and functionality of the rostering system that was not identified earlier. The integration of those requirements will cost the project with more time and budget if the initial planning were followed. I have thus, evaluated the situation and remaining activities of the project. I have re-schedule the time line and budget of the remaining activity to complete the system with optimized time and budget. During the development of the project management plan for the Riverina Agriculture and Lifestyle Show Rostering System Project it is essential for the project manager to have an in-depth knowledge ad understanding of the technical needs for the project. in addition to that, as an ICT project manager, the individual need to have some effective communication skills for understanding and evaluating the business needs and to management and monitoring the team members for completing the project in time. In addition to that, it is most essential to be able to estimate the accurate schedule and budget required for completing the project. 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